• Accomplish admin tasks that are required or assigned by the management
• Make invoice notice, print VAT invoice, make payment request
• Complete all administration tasks in order to maintain the daily operation of the business and support the whole company, such as but not limited to:
a. Picking up and making records of incoming telephone calls from customers.
b. Purchasing stationery, consumables, cleaning supplies and so on.
c. Keep well connection with estate management and suppliers, ensure work environment well and consumables sufficient.
d. Manage postage and courier, arrange small shipments incl. necessary documents.
e. Maintain the office tidy and neat, confirm Ayi would make office environment clean comfortable.
f. Gift preparation for festivals, staff birthday, marriage, baby birth, etc.
g. Assist to prepare documents for visa application for our foreign visitors.
h. Prebook any kind of conference meal if it is necessary.
• Assist HR issues, including but not limited to:
a. Send offer letter, sign labor contract, order computer for new guys, ask IT to create new email address, set up new computer, create personal file and so on.
b. Do some company required training such as attendance policy, business travel policy, financial reimbursement policy etc.
c. Explain specific policy to employee who shows doubt.
d. Send welcome email to everyone and introduce new colleague, Hand out employee handbook to new staff and give them a training.
e. Prepare resignation list and get involved in handover, property return to ensure smooth transfer, make issue separation proof after the handover.
f. Work with Third party for the procedures of employees' entry and departure.
g. Manage staffs leave application, calculate and record leave days.
h. keep and renew the labor contract timely.
• Coordinate IT issue with headquarter, regularly check and evaluate IT instruments.
• Manage and evaluate administration suppliers, such as stationery, furniture, travel agent, office consumes, delivering company, etc.
• Arrange travel flights/hotel bookings and itinerary, and other assigned tasks.
高新技术产业开发区银通路300号
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